3 consecutive months of business bank statementsMost recent 3 months from primary business checking. All pages. All service and installation payments must flow through this account.
Seasonal explanation letter (if applying outside peak window)If your current 3 months are off-season months (low deposits), include a 2–3 sentence explanation referencing your prior peak season performance. Example: "March–May are our slowest months. Last year's June–August average was $72,000/month in deposits."
Business & License Documents
Voided business checkFor ACH daily payment setup.
Valid government-issued photo IDAll owners with 20%+ interest.
Business licenseState or local registration showing legal business operation.
HVAC contractor license (state-issued)Required for HVAC industry applications at most lenders. Have the license number and state ready.
Helpful to Have Ready
Maintenance contract portfolio summaryIf you have recurring maintenance contracts, a brief summary (# of contracts, monthly value) demonstrates stable recurring revenue that offsets seasonal volatility.
Most recent business tax returnMay be requested for advances over $80,000. Shows your year-round revenue capacity beyond just 3 months of statements.
2
Bank Statement Health Check
HVAC-specific: seasonal volatility is expected — but NSFs are not.
HVAC Note: Underwriters expect seasonal swings in HVAC statements. A July with $90K in deposits and a March with $15K in the same set of statements is a normal HVAC pattern — not a red flag. What matters: no NSFs, and your current 3-month window reflects your peak (not your trough).
Calculate 3-month average deposits for your current windowUse your most recent 3 statements. This is the number that determines your advance amount. Then calculate what your peak 3-month window looks like for comparison.
Count NSFs across all 3 statementsOff-season NSFs are damaging — they signal your account ran to zero during your slow period. 0 NSFs = best rates. 3+ NSFs = significant rate penalty.
Check average daily balanceTarget: $2,000+. This is especially important in your off-season months — if your balance regularly hits zero in winter, underwriters will factor that into the advance amount they're willing to extend.
Verify all service and install payments deposit hereService call payments, equipment installations, maintenance contract payments, emergency service calls — all revenue must flow through this account. Split accounts reduce your average and your offer.
Identify existing MCA daily paymentsCount regular ACH debits from existing MCAs. More than 2 active positions with off-season approaching is a red flag underwriters will flag.
3
Seasonal Timing Check
The most important factor unique to HVAC. This check could change your offer by 50%+.
Critical: Applying in the wrong season produces an offer 40–60% smaller than applying after your peak season. Check your current application window before submitting.
August / SeptemberBest window — post-AC peak. Apply here.
January / FebruaryGood window — after heating peak.
March / AprilWorst window. Dead season deposits.
October / NovemberWeak window. Post-peak decline.
Confirm you are applying in a peak or post-peak windowIf your 3-month window is August/September/October OR June/July/August, you're in the right window. If it's February/March/April, reconsider timing unless you must apply now.
If applying off-season: draft seasonal explanation with prior peak dataPull last year's peak month statements (June–August). Note the deposit averages in your application. This context gives underwriters a fuller picture of your revenue capacity.
Use the HVAC calculator to compare peak vs. current window offersThe HVAC MCA Calculator shows you exactly how much more you'd qualify for if you waited for the next peak window.
4
Off-Season Payment Sustainability
Can your slow months support the daily payment? Verify before signing.
Calculate your off-season daily deposit averageYour lowest 3-month average ÷ 22 business days. Example: $15,000/month off-season ÷ 22 = $682/day available.
Confirm daily payment is under 15% of off-season daily depositsIf your off-season daily average is $682 and your MCA payment is $400/day, you're at 58% — dangerously high. Either request a smaller advance, longer term, or apply at the right seasonal window for a larger advance at the same daily payment rate.
Plan for the off-season cash flow before signingIf your advance will carry through dead season, confirm your MCA term will complete before or well into the next peak season. You should not be making large MCA payments while trying to fund pre-season hiring simultaneously.
5
Application Day & Post-Approval
Submission steps and what happens next.
Complete application with business info and HVAC license numberBusiness name, EIN, HVAC license number, time in business, monthly revenue (peak average), desired amount, and use of funds (pre-season hiring, equipment, slow season bridge, etc.).
Submit before noon for same-day reviewApplications received after noon often roll to the following business day.
Be available by phone 10am–4pmUnderwriters may call to ask about service area, seasonal patterns, or equipment focus.
After signing: funds deposit 24–48 hours. ACH debits begin 1–2 business days after funding. Confirm your account has enough to cover the first daily payment before the advance arrives.
Checklist Done? Apply Now.
Post-peak window is your best time. Apply with confidence.
T.A.G. Business Funding